How to arrange payments
According to the author, it makes sense to make the roster all the key moments of contracts, including the date of payment terms and obligations, the presence of fines. For contracts related to loans or leasing, the registry should be included as a schedule of payments. These data could then be needed in the formation of the payment schedule.
If you have more than one contract with the lessor, the due date is usually the same for them. Therefore it is convenient to create a common table, using, for example, the tool “Summary tables” in Excel. Do not forget about the contracts with customers, the information from them to help you in the planning of cash flows.
To facilitate the selection of the necessary contracts, it is desirable to have a separate register for each type of contract (eg, lease agreements, supply agreements, etc.).
Formation of the register of contracts may take two or three days. Once the register is ready, we can assume that the relative order of the induced, at least you already have an idea who and what to pay. Give an account to pay for, because now there is no fear that he will pay before the deadline, or skip the next payment on the loan.
The Council’s
When filling in the register the name of the counterparty contracts are made without the quotes and the following pattern: the name, ownership, additional determinants. This saves you the trouble due to the emergence of counterparties-doubles and trying to figure out who is who in the future. Learn more about .
Personal experience
Andrei Vinogradov, financial manager Infinity group (St. Petersburg)
Our company specializes in the sale, so for us the most important are leases. We have created a separate register. Other contracts are recorded in the other register. Both registry agreements provide the basis for the formation of the payment schedule.
Select CFD: what the answer
Our task now is to figure out what units were initiated certain payments, who is personally responsible for the bills submitted for payment, and what items include payments made.
Responsibility centers
In the control center of the payments under the financial responsibility (CFD) means a unit that initiates the payment of bills, justifies the need for it and is responsible for providing all the “closing” of documents to receipts (acts, invoices, bills of lading).
To highlight the CFD to study the organizational structure of the company. The easiest way to do this – to take in accounting staffing. However, in some cases it may not (in this case think about whether to continue working in the organization), then you will have to “go to the people” on the spot check with the employee who is doing what.
Determine which functions are performed by each of the divisions and what payments triggers can be based on the same account, which is brought to you for payment. The obtained information is conveniently structured and summarized in a table (Table 2).
Not “inflate” the number of CFD. Can be combined into a single point of departments involved in the same production chain (eg, manufacturing plant and parts warehouse – in CFD “Production”) that produce the same type of payments (accounting and finance department – in CFD “Finance”). Within each appointed CFO responsible for payments. This may be the head of a non-CFA units or appointed head of another department. He will be personally responsible for the transmission of invoices for payment and providing the “closing” of documents in the future. In any case, the persons who have the ability to submit invoices for payment, must be restricted.